Your Data is the Bedrock of Your Operations
We go further to take you further
With accrual accounting, we record transactions as you incur it–not when the bill is paid. You'll get an accurate picture of your month-by-month financials, and be able to make quick business decisions, without second guessing the data.
Pre-analyzed Reports with Terra Notes
The bigger the portfolio, the harder it is to extract actionable insights from the data. We pre-analyze and mark up your reports with call-outs, so that nothing you need to see gets lost.
You can’t make important operational decisions off stale data. That’s why we reconcile your bank-accounts weekly, not monthly.
Want to make your reports even more actionable? We’ll unpack your report with you live. You’ll walk away with an actionable list of to-do’s to stop the bleeding and boost your bottom-line numbers.
In-depth Reporting. In–depth Insights.
Personalized financial analysis for every aspect of your business
Detailed data in just a glance
Get these industry-standard reports:
Box Score Summary
Gross Potential Rent
BUDGET COMPARISON REPORT
See your month-to-date actual compared against your month-to-date budget–with Terra notes detailing the variance.
CAPEX/REQUIRED REPAIRS REPORT
Stay on top of your CapEx with a complete list of your current and upcoming CapEx, payment’s you’ve made to-date, the remaining budget per project, and even any reallocation you’ve made for other repairs.
COLLECTION REPORT/AGED RECEIVABLES
Get a high-level snapshot view of your collections. You’ll see how much rent you’ve billed, how much you’ve collected, and the collection percentage by both the month and quarter. You’ll also get a full list of all your delinquencies–who, what, and for how long– with our aged receivables report.
WORK ORDER SUMMARY
See where you can increase efficiencies with a summary of all your work orders by category, priority, number per day, and even the turnaround time per category. On top of that, you’ll get a detailed list of every work order with its relevant data and notes.
MONTHLY ANALYSIS SUMMARY
All of your properties performance at a glance. Plus a breakdown of each GL, so you can why that electric bill was more expensive this month. We’ll even give you a T12 report with your performance history, so you can see how you’re really doing.
MONTHLY ANALYSIS SUMMARY PER UNIT
See your revenue and expenses broken down per-door, so you can accurately benchmark properties against your budget or industry standard and see where you’re really profiting– and where you need to make operational changes.
PER UNIT ANNUALIZED
If I operate at this month’s performance for a year, what does that look like? Plus, we’ll point out where you’d be higher or lower than average.
See where your collections are at per property plus the past few months' performance to see the trend. We’ll also comment to include any relevant info you need. Need something specific? Just let us know and we'll prepare it exactly the way you like it.
Not only occupancy vs. vacancy numbers for this month (and past month to see the trend). Also, the rent charged benchmarked against the potential rent based on current market value. So you can see where there’s room for more profit.
MANAGEMENT FEE ANALYSIS
See the management fee broken down by property, how much of the fee
is a percentage of the rent, the trend based on the past few months' performance–and even a detailed explanation of any variances.
Equity Tracking Reports
We’ll keep track of all of your investors – how much they put in, what their return should be, how much equity is still invested and more, and send you the info in these easy-to-scan reports. (And yes, of course we process your distributions.)
The depth of our reporting + the power of BI. With our proprietary software, you’ll be able to see all your properties live. Benchmark properties against each other live. Get detailed operational data to track your success live. So you can make confident data-backed decisions in minutes, not hours.
** add-on service
FOR YOUR INVESTORS
Boost their confidence in your business, while streamlining communication
Give them exactly what they want to see. We’ll create custom reports (per investor!) to give them the data they need and to maintain their confidence in your management.
Make it easy for your investors to track their investments with our one-page snapshot reports. They’ll see everything they need at a glance, without having to comb through mountains of operational data.
You're multiplying their investment. Show it. With our portal, your investors will be able to see all their investments in one place (and their returns and balances), get detailed data per entity, and have all the relevant documents organized and easily accessible.
Your part in all this? Nada. We’ll set you up and maintain the portal– updating balances, uploading reports, answering specific requests, and more.
Give more. Do less. Only with Terra.
** add-on service
FOR YOUR TAX ACCOUNTANT
It’s like taxes never happen
Year-end Tax Packages
Your tax accountant needs A LOT. Balance sheets. Summaries for each entity. Backup for revenue and expenses. And if you’ve ever done this before, you know the list goes on and on (and so does your email thread).
Come tax season, we’ll compile a tax package with all the data your accountant needs + the backup for all the numbers. And we interface directly with them to answer any follow-up questions or clarifications. So filing your end-of-year taxes are hardly a blip on your radar.
- Summary of property for year
- Account reconciliation and history
- Distribution reporting and schedules
- Detailed backup for revenue & expenses
- Balance sheets to sub-ledger tie-outs and schedules
FOR YOUR LENDERS / INSTITUTIONAL FUNDS
Go for it. We got your back.
Passing up on opportunities because institutional funding reporting requirements are beyond your capabilities? Bank funds inaccessible because draw requests command blocks of time you don’t have? No more. With our custom-built reports to fulfill even the rigorous reporting requirements, you can do this without a second thought.
- Bank Draw Processing
- CapEx Tracker and Draw History
- Preparation and thorough review of annual bank reporting and covenant requirements